4 Ways To Improve Your Accounting For Small Business

David Brown 4th Nov 2022

Small businesses are often agile and able to adapt quickly. It can be tempting to keep things simple when you are just starting out. After all, why complicate matters by tracking every penny spent and analysing balance sheets? However, keeping things simple for too long can harm your business down the line. Accounting for small business is less exciting,- but essential for you to succeed as a small business owner. Whether you are just starting out or want to catch up on some accounting basics, these 4 ways will help you efficiently manage your finances so you can see the bigger picture and make plans for the future confidently. 

  1. Track your expenses- The best way to improve your accounting for small business is to start recording your expenses from the get-go. It will help you forecast future expenses, improve your cash flow forecast, and understand the cost of doing business. Make sure you are tracking all the money spent, whether it is on marketing, salaries, or taxes. You can use accounting software like Xero to keep track of your expenses. Xero will automatically pull in data like receipts and invoices so you can track your expenses at the click of a button—no more searching through paper receipts or typing in figures from memory. It will save you time and stress because you will have everything in one place. It is also important to track your income, like the revenue you earn from your products or services. If you do not record this information, you will not be able to see where it is going, which means you cannot make informed financial decisions.

  2. Get a handle on your cash flow- Cash flow is the lifeblood of your business. It is the regular flow of money coming in from customers and the regular flow of money going out to cover your expenses. Without good cash flow, you cannot keep your business afloat. You will not be able to cover your monthly expenses, which could force you to lay off employees or shut down completely. You must understand your cash flow and adjust as needed to keep your business strong. One of the easiest ways to keep track of your cash flow is by creating a simple cash flow forecast. It is a projected timeline of your cash flow over the next 12 months, including all income and expenses. The forecast should be as detailed as possible to give you a clear picture of your business’s financial health. Another method to track business cash flow is to hire a professional accounting and bookkeeping services provider. This way, you can ensure more accuracy and reduce undue stress. 

  3. Be transparent with your financial reporting- Transparency is key in financial reporting, especially if you are taking on investors or applying for a bank loan. Your financial statements are the backbone of your business and provide a detailed overview of your financial health. Your balance sheet informs you what you own (assets), what you owe (liabilities), and what is left over (equity and/or profit). Entering your data into a spreadsheet and hoping for the best is not an acceptable accounting method. When preparing your financial statements, you must be consistent, thorough, and transparent. If you want funding for your business, you must present a balance sheet adhering to regulations. 

  4. Track your growth metrics- Accounting for small business requires looking back and forward to your finances. Business owners should record key growth metrics and KPIs to keep track of their progress. It will help them understand where the business is headed and predict future outcomes based on these results. Some common metrics to track are: - growth and profitability, growth rate, customer retention, and cost per acquisition (CPA). They can also use the financial data to predict business growth over the next 12 months. It will help them forecast expenses, better understand cash flow, and make smarter business decisions. 

Summing up 

Accounting does not have to be complicated, but it does have to be consistent. If you want your business to thrive, you need to understand the financials and how they affect your business. Keeping track of your expenses, cash flow, and growth metrics will help you understand how your business operates and how to make it more effective. Business owners can also opt for accounting and bookkeeping services to get expert assistance and save time and energy. 

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